German version

3.1 Login

RWTH members are natural persons who are employed by one or more institutions of RWTH Aachen University. The regulations of the Grundordnung der RWTH Aachen University (§ 3) apply here (Official Announcement RWTH Aachen University No. 2020/042(de)).

An RWTH identifier (TIM) with a corresponding password is required in order to use all functions of RWTH Publications. The identifier consists of two letters and six digits. RWTH Aachen University distinguishes between members and affiliates. If a person does not have access, they should check the TIM login to see if they have member status.
It is also possible to access the database RWTH Publications from external locations using the RWTH identifier (TIM). If you no longer know your identifier and/or password, please ask the IT-ServiceDesk The staff there are responsible for everything concerning your login.

Entries to RWTH Publications may only be made using your own login. The passing on of relevant data or of the password is a violation of the regulations for using the RWTH data network.

top

3.2 Searching

The collection concept is a special feature of RWTH Publications. Collections are logical data volumes which can be used to filter the data pool. The RWTH Publications home page has a corresponding search field as well as a list of the various collections which reflect the structure of RWTH Aachen University. In the default setting, all the collections are activated. If one or more collections are selected, the search is only carried out in the corresponding data pool. Once a search has been made, it can be broadened to include other collections. After a search has been started, the results are sorted into collections and displayed. More information on the display and sorting of the results list can be found at 3.2.2 Results Lists.

3.2.1 Search options

The search options range from simple search queries (as in search engines) up to and including complex search strategies. For further information please refer to the Search Tips und im Search Guide . Please register for this.

3.2.1.1 Simple search queries

3.2.1.2 Search query with limitation through search criteria

3.2.1.3 Search query with search fields

Search fields enable you to enter precise search queries and combinations of various search terms.
Enter the parameter of the desired search field followed by a colon and the search term:

a. Individual search terms

b. Linking of search terms by way of spaces

If you separate several search terms by spaces, all entries containing these search terms will be found. In this case the space corresponds to an “and” connector.

All entries where both the word “Doe” and the word “John” appear in one of the person fields will be found as well as those where one of the words appears in the other person field, i.e. also “Doe, Max” and “Walton, John”.

All publications by a person named "Doe" which have the word “semiconductor” in the title and were published in 2018 will be found.

c. Linking of search terms with quotation marks

Use quotation marks if you want the search terms to appear in an exact order:

All entries where the search term occurs as an exact phrase in a person field will be found, i.e. only those publications in which John Doe was involved.

d. Excluding search terms

Place a “not” or the "-" symbol before the search term if you wish to exclude certain search terms:

All publications by a person named "Doe" which do NOT have the word "semiconductor" in the title will be found.

e. Expanding the search request

The search request can be expanded using the “or” connector:

Publications from the institute with the Institute Identification Number IKZ 133510 and publications from the institute with the IKZ 134030 will be found.

f. Search criterion “year”

You can limit the search to a certain period of time by entering the following string of characters: "->".

All publications from 2010 to 2018 from the institute with the term “universitätsbibliothek” will be found (alternatively, you can also enter the relevant IKZ).

3.2.1.4 Search fields

The following table gives an overview of the available search fields with the applicable abbreviations:

Search field	Abbreviation	Entry options
DOI	doi:	doi:10.1080/19336950.2016.1148224
Institute identification number	ins:	ins:021000 or ins:universitätsbibliothek
ISBN	isbn:	isbn:978-3-643-91020-2
ISSN	issn:	issn:0003-6951
Title of journal	journal:	journal:"Journal of Physical Chemistry A"
Patent number	pat:	pat:DE102011116875A1
Person	per:	per:"Doe,John" oder per:doe per:john oder per:P:(DE-82)IDM02900
Record ID	recid:	recid:788106
Title	title:	title:semiconductor
Type of document	typ:	typ:phd
Year	year:	year:2014
Publications from an institute from 2017 onwards	year: ins:	ins:161110 not year:->2016
Publications from an institute (here: universitätsbibliothek) from the years 2014 to 2017	year: ins:	ins:universitätsbibliothek year:2014->2017
PhD Thesis from institute 417310 from the year 2016	typ: ins: year:	ins:417310 year:2016 typ:phd
Articles on the subject of "semiconductors"	typ: title:	typ:article title:semiconductor
Publications by persons named "Doe" or “nobody”, but not from the years 2010 to 2016.	per: year:	(per:doe OR per:nobody) NOT year:2010->2016

top

3.2.2 Results list

The data records found are displayed as a list with an overview of the results at the top. If you want a sorted display, you have various options in three pull-down menus:

3.2.2.1 Sort by

a. Sorting criterion 1

• Latest entries first: the default setting in RWTH Publications is sorting by the most recent entry.
• Title: alphabetical sorting according to the title of the publication
• Author: alphabetical sorting by surname and first name of first author
• Report number: alphanumeric sorting by report number
• Year: numerical sorting by one of the years entered
• journal: alphabetical sorting by the title of the journal
• [pub] Year of publication: numerical sorting according to the first registered year of publication
• [typ] Type of document: alphabetical listing by type of document
• [web] Report year: numerical list according to the oldest year of publication

b. Sorting criterion 2

• desc.: the default setting in RWTH Publications is sorting in descending order
• asc.: search results are listed in ascending order according to the previously selected sorting criterion

c. Sorting criterion 3

• - or sort by - : This is the default setting and does not result in any further sorting
• Word similarity: In addition to the previously set sorting criteria, the results list can be sorted by word similarities

3.2.2.2 Display results

a. Number

The collections can be expanded to 25, 50 or 100 entries per page. The default setting in RWTH Publications is a page displaying 10 documents.

b. Collection

• single list: All the documents will be displayed in one list irrespective of the collection to which they belong. This means that there will be no multiple listing of entries.
• Assign to collections: The standard default setting for the results list is “Assign to collections”. This means that the documents will be listed in the various collections. Entries may therefore be displayed multiple times, as documents are assigned to several matching collections.

3.2.2.3 Display format

You can select the format in which the results are to be displayed under “display format”. The HTML Brief display is the standard default setting.

Overview of display formats

a. Author List with Id

List of author names with the corresponding personal identity record (IdM).
of=al can be used to access the format directly via the URL.

b. Bibliography HTML

List of publications HTML with formatting
of=gsbhtm can be used to access the format directly via the URL.

c. BibTeX

BibTeX
of=hx can be used to access the format directly via the URL.

d. CSV

Excel
of=csv can be used to access the format directly via the URL.

e. DOIs

of=doi can be used to access the format directly via the URL.

f. DOIs for Scopus

of=scopus can be used to access the format directly via the URL.

g. DOIs for WOS

of=wosdoi can be used to access the format directly via the URL.

h. Dublin Core

of=xd can be used to access the format directly via the URL.

i. EndNote

EndNote
of=he can be used to access the format directly via the URL.

j. HA:

Abbreviated brief display
Mit of=ha kann das Format über die URL direkt angesteuert werden.

k. HTML Brief

Standard brief display
of=hb can be used to access the format directly via the URL.

l. HTML Detailed

Detailed display
of=hd can be used to access the format directly via the URL.

m. MAB

Internationales Standardformat
Mit of=mab can be used to access the format directly via the URL.

n. MARC

International standard format
of=hm can be used to access the format directly via the URL.

o. MARCXML

International standard format
of=xm can be used to access the format directly via the URL.

p. RIS

Reference Manager
of=hr can be used to access the format directly via the URL.

top

3.2.3 Display

a. Brief display

After the search request has been sent, the default HTML Brief display will appear. Entries in this format are limited to essential identification features such as persons, title and first identifier.

b. Detailed display

If you click on the title of a document, a detailed display with all relevant information will appear.

You can select the following actions for the data set from the action box in the bottom right-hand corner:

-> Add to personal basket:

This is a basket function which is practical for later use of the search results.

-> Export as..:

The search results found can be exported in a desired format (s. Display Format)

-> Request correction:

Requests for corrections can be sent to the University Library via e-mail.

-> Submit fulltext:

To have a full text added to an existing data set, use the link “Submit fulltext” and attach the PDF as an attachment to the e-mail which opens.

-> Archiving related research data:

If you wish have research data related to the data set archived, you can upload it using "Archiving related research data". The research data (maximum file size 2 GB) is archived using simpleArchive (link) and linked to the corresponding data set. Use the document type Dataset if you wish to publish your research data. Dataset

top

3.2.4 Interacting

You can interact with other users of RWTH Publications through your user groups and the news system.
You can also rate individual publications by clicking on one of the stars under “Rate this document” in the detailed display and subsequently writing a short review.
Comments on an article in the detailed display can be made by using the “Discussion / Diskussion” tab. You can register in the comment form to discuss the relevant entry by following the link "Subscribe / Register".

top

3.2.5 Creating a search profile

You can retrieve URLs by following the link “Create search profile” in order to create lists of publications. Complete the form with the search criteria and press the button "Get URL".

a. Simple Search

b. Advanced Search

The result will be a URL, which can then be executed with "execute!”. If you follow the link “execute as search!”, the search request will be displayed in the search field of RWTH Publications.

top

3.3 Submit

Please note that Javascript must be enabled in your browser.

3.3.1 Types of document

First decide what type of document you want to submit. You can choose from the following list of options:

Journal Articles

• Journal Article
  Articles in a specialist journal. Articles published in "Special Issues" are also listed under this document type.
• Review of Article or Book
  Critique, discussion of a specific item (book, film, images or other creations, e.g. exhibitions, symposia). Please only submit reviews which you have written yourself. If you are submitting a collective review, enter "Collective review" in the "Additional Information" field as a note to the library staff.

Books

• Book
  Monograph which was published independently or within a series. Please select the role you had when the monograph was created (author, editor, translator, illustrator, etc.). You should also select this document type if you were the editor of a special issue of a journal.
• Contribution to a book
  Essays published as part of a book (contributions to an anthology, a commemorative publication etc.).
• Proceedings
  Editorship of complete conference proceedings / proceedings of symposia. Please select the role "Editor" in the person field.
• Reference
  Editorship of a reference work (e.g. lexicon, encyclopaedia, manual or similar). Please select the role "Editor" in the person field.
• Review of Article or Book
  Critique, discussion of a specific item (book, film, pictures or other creations, e.g. exhibitions, conferences). Please only submit reviews which you have written yourself. If you are submitting a collective review, enter "Collective review" in the "Additional Information" field as a note to the library staff.

Presentations / Conference Contributions

• Conference Presentation
  Presentation slides, manuscripts, videos or similar. Documents prepared for a presentation at a conference. Please submit as "Talk" any lectures which you did not give at conferences but at other events (see below).
• Talk (non-conference)
  Published talk slides, manuscripts or similar. Documents prepared for a talk which was not given at a conference / symposium. If you have not yet published the relevant articles, you can use the publication server of the University Library quickly and conveniently at any time to do so.
• Contribution to a conference proceedings
  Contributions which have been published as a long version within a conference publication. For abstracts please select the document type "Abstract". For presentation slides please select the document type "Conference Presentation" (see also Poster).
• Poster
  Presentation medium which presents scientific contents in the context of symposia, congresses, trade fairs or similar.
• Lecture (teaching)
  Published documents which you have created for use in teaching, e.g. lecture transcripts, manuscripts etc. If there is no publication here yet, you can use the publication server of the University Library quickly and conveniently at any time for publication.

Theses

• Postdoctoral Thesis
  The “habilitation” is the highest ranking university examination which forms part of an academic examination procedure determining permission to teach a scientific subject. As a rule, there is no obligation to publish a “habilitation” thesis. Nevertheless, we recommend that you create an entry.
• Ph.D. Thesis
  Doctoral students are obliged to make their dissertation available to the scientific public in an appropriate manner within a certain period of time. You can use the Ph.D. Thesis entry field to enter whether the dissertation was published independently or with the support of a publisher and furthermore whether the dissertation was published in electronic or printed form.
• Diploma Thesis
  Examination theses such as Master, Bachelor, Diploma, Magister and State Examination (Staatsexamen) theses are not usually published. You are, however, welcome to make an entry providing you have the consent of the relevant supervisor of your final theses and to publish the full text on condition that the relevant requirements are taken into consideration.
• Master Thesis
  Publication of a Master thesis is only possible with the agreement of the thesis advisor. (See Diploma Thesis)
• Bachelor Thesis
  Publication of a Bachelor thesis is only possible with the agreement of the thesis advisor. (see Diploma Thesis)
• Staatsexamen
  Publication of a state exam thesis is only possible with the agreement of the thesis advisor. (See Diploma Thesis)
• Magisterarbeit
  Publication of a Magister thesis is only possible with the agreement of the thesis advisor. (See Diploma Thesis)
• Coursework
  Possibility to publish course or semester papers

Reports

• Report
  Scientific, statistical or technical report from an institute or faculty or on a project or planned research project. The specific identification number of a report is the report number. Please note that we only document published reports.

Patents

• Patent (Patent)
  Industrial property right granted by a sovereign body for an invention. In the case of this type of document, the granted patent is the final definitive entry. When you initially enter the publication of the patent application (Offenlegungsschrift), enter the phrase “publication of the patent application” in the field "Internal note to library staff". The library staff will then use this information to document the subtype “publication of the patent application”. The Patent & Standards Information Center in the library will automatically notify the library staff when the patent is granted. The entry will then be changed accordingly by the library staff. The subtype “publication of the patent application” will be dropped and the patent number and year of publication adjusted. A small note to help you: In the case of German patents, the letter “C” appended to the patent number indicates the granted patent while the letter “A” indicates a publication of the patent application. Note: There is a period of 18 months between the publication of the patent application and the filing of a patent. Please do not enter patents before they have been published in the form of a publication of the patent application.

Other Resources

• Abstract
  Abstract/summary of a scientific article or document.
• Dataset
  Research data indicate (digital) data which is created during a research process or is the subject or result of a research process.
• Event
  Here you can enter events which you organised and carried out at RWTH Aachen University or which arose as part of your scientific activities at RWTH Aachen University.
• Multimedia
  Multimedia indicates content and works which exist in several, mostly digital, media.
• News
  News published in magazines, news tickers or internet blogs.
• Preprint
  Preprint of the version of an article or document submitted for review where publication is planned. These differ from the version published later from a bibliographic viewpoint and are sometimes considerably different in terms of content. Preprints have not (yet) undergone a peer-review process.
• Software
  Entry field for describing programs or all non-physical components of a computer-aided system.
• Website
  Presence on the WWW (as a set of hypertext documents). Websites are an essential part of scientific communication and are also referenced, e.g. by virtual specialist libraries. One entry per year can be made for websites which you have developed and maintained for several years.

top

3.3.2 Form

Once you have selected the desired document type, an entry form will open. Please now enter all the data you have - the more the better. Careful completion will ensure that your entries are processed and activated quickly.

The editorial review is performed through research in national and international library catalogues, specialist databases, symposium websites and other sources. We obtain the minimum information required for this from the required fields, which can be identified by the names written in red. It is therefore particularly important that you do not skip these fields. If you make entries on behalf of others and do not have the required information, please determine this or ask the authors in question.

Enter a hyphen in the relevant field if the information required definitely does not exist or cannot be determined. Only then can the entry be saved.

If you need quick help with an individual entry field when entering information, click on the info icon directly next to it.

top

Alphabetical list of fields:

To view the more detailed information under -> more, you must be logged in first.

About RWTH

Writings about RWTH Aachen University as an institution, often published in newspapers, newsletters, internet services or similar.

-> more

Abstract (German)

The German-language abstract of the work should be entered here. As a rule, an abstract is also protected by copyright or right of use. We require the original signed author’s agreement if the abstract does not originate from an Open Access publication. The UB accepts Author's Agreements in written form (printed and signed in the original) or in electronic form. Author's Agreements in electronic form must be signed either with a qualified electronic signature or with an advanced electronic signature created with a certificate of the DFN-PKI (see Instruction). Please note that for legal reasons we are not allowed to accept Author's Agreements that are only signed with a simple electronic signature or a scanned signature.

-> more

Abstract (English)

The abstract of the work in English should be entered here. As a rule, an abstract is also protected by copyright or right of use. We require the original signed Author’s Agreement if the abstract does not originate from an Open Access publication. The UB accepts Author's Agreements in written form (printed and signed in the original) or in electronic form. Author's Agreements in electronic form must be signed either with a qualified electronic signature or with an advanced electronic signature created with a certificate of the DFN-PKI (see Instruction). Please note that for legal reasons we are not allowed to accept Author's Agreements that are only signed with a simple electronic signature or a scanned signature.

-> more

Additional information / general notes

Additional information and footnotes are used for descriptions of content and bibliography by way of details of parallel titles, second titles, information on the font, language and completeness of the original as well as on attached and/or included works, references to other editions, translations etc.

-> more

Approving faculty

Entry of the approving faculty in abbreviated form, e.g. Fak01

-> more

Author's Agreement

The University Library requires the signed original Author's Agreement if you wish to publish your full text. Please note that you warrant with this agreement that you have not violated any rights of third parties. The UB accepts Author's Agreements in written form (printed and signed in the original) or in electronic form. Author's Agreements in electronic form must be signed either with a qualified electronic signature or with an advanced electronic signature created with a certificate of the DFN-PKI (see Instruction). Please note that for legal reasons we are not allowed to accept Author's Agreements that are only signed with a simple electronic signature or a scanned signature.

Conference acronym

Enter the acronym of the conference name here, e.g. SUSY02.

-> more

Conference begin

Select the date from the calendar.

-> more

Conference city

The location of the conference should be entered in this field.

-> more

Conference country

State the country where the conference took place.

-> more

Conference end

Select the date from the calendar.

-> more

Conference name

Enter the full name of the conference.

-> more

Date of examination

The date of an oral examination should be entered here using the calendar function.

-> more

Date of habilitation

The final step taken to complete your “habilitation” examination thesis should be entered here using the calendar function.

-> more

Department(s) / Profile Area(s)

Enter the institution or institute identification number (IKZ) to which the reported publication should be assigned. Enter a definitive word from the institute name, the official abbreviation or the institute identification number in the relevant field. You will then receive a corresponding list of RWTH Aachen University institutions.
Now all you have to do is click on the desired item and press the Enter key - finished. This process can be repeated as often as required.

-> more

DOI (Digital Object Identifier)

A DOI is a permanent identifier for digital objects. A DOI usually begins with “10.”.

-> more

Edition

Edition or issue, numbering in thousands and descriptions such as “printed as manuscript” can be entered in this field.

-> more

Encoding format

Hier handelt es sich um Kodierungsformate, wie beispielsweise MP4, MPEG.

-> more

Ending Date

The date when the project ended should be entered here (ISO format: YYYY-MM-DD) or selected using the calendar function.

-> more

Entitlement / Erklärung zur Rechteeinräumung

If you wish to publish your research data, the University Library (UB) requires the signed Entitlement for the publication of research data (original document). Please print the PDF, complete it and provide us with the original in person or by post. We are only entitled to publish the corresponding file after receipt of the Declaration on the Granting of Rights. Please note that you warrant with the contract that you have not violated any rights of third parties.

Event acronym

Enter the acronym of the event name here, e.g. COOL11

-> more

Event begin

Select the date from the calendar.

-> more

Event city

The event location should be entered in this field.

-> more

Event country

State the country where the event took place.

-> more

Event end

Select the date from the calendar.

-> more

Event name

Enter the full name of the event

-> more

Extent

In the case of books, this field contains information on the extent of the material: pagination, illustrations, graphics and material accompanying a work. e.g. "184 pages: graphic, diagrams“

-> more

File size

Total size of file, e.g. 17 MB, 222 KB

-> more

File type

This can be, e.g. a video, text or audio file.

-> more

First seen

Date of first appearance

-> more

Format

• data medium:
  Items published on data media (CD-ROM, DVD-ROM, USB stick etc.)
• media combination:
  A media combination consists of complementary parts. In most cases this is a book and a data medium, e.g. conference proceedings as a “Book of Abstracts” + a CD with the long versions of the articles. Please select “print” and “data medium” if the book and data medium have identical content.
• online:
  Documents published on the internet
• print:
  Documents published in printed form

Select from the list of suggestions to enter the relevant publication format in the field. Your entry will be transferred to the form when you press the Enter key. If your article was published in various formats, simply repeat the procedure.

-> more

Grant name

If your publication was produced as part of a funded project, you can select the grant in question here. If your funding is not suggested by the system, please enter it in the field “Internal note to library staff”.

-> more

Import data

If you have an identifier (DOI, ID from arXiv, WoS, Medline, Inspec, Biosis) or an ISBN for your publication, enter it in the relevant field. An automatic search is started by pressing the Tab key or leaving the field with the cursor. The result will be displayed after a short time.

Please check whether the suggested data is your publication. If so, select “Import”. The information will then be transferred to the form. You can now add any missing data - finished. If you have entered a DOI or ID from arXiv, WoS, Medline, Inspec or Biosis, it will disappear from the import field after the data has been loaded. The DOI may need to be added again in the lower part of the field. If you have entered an ISBN, it will remain in the field.

If the search result does not match your entry, select “Discard” and continue the entry yourself by hand.

If the system detects an existing entry on the basis of the data or identifier found, a message will be displayed. The data set which was started can then be cancelled. Please check in this case whether the existing entry has your identification number.

-> more

Internal note to library staff

Please use this field for messages which could be important for our editorial work. In the case of research data, for example, this could be a note stating that it is a case of data linked to a publication. We will then create a link between the text and data publication.

-> more

ISBN

The ISBN should be entered here using hyphens (e.g. 978-3-89336-714-6). If you wish to use the import function via ISBNN, please ensure that you select the correct book from the list of suggestions. The ISBN is not a clear identifier.

-> more

Issue

Please enter the issue of the year in which your essay was published. This information should be omitted if it is a case of an Online First publication.

-> more

Journal

Enter the exact title or ISSN of the journal in which your article was published. Please avoid the use of abbreviations. If the journal in question is not displayed, please select “Missing Journal” and enter the title of the journal in the field “Internal note to library staff”.

-> more

Volume

If the publication you are entering is an article in a specialist journal, please indicate the volume or year of publication. This information should be omitted if it is a case of an Online First publication. If you published an article within a multi-volume publication, please indicate the relevant volume. If you were the overall author or editor of a multi-volume work, please indicate the existing volumes.

-> more

Issue

Please enter the issue of the year in which your essay was published. This information should be omitted if it is a case of an Online First publication.

-> more

on pages of journal issue

This entry indicates the exact location of an article published in a book or journal, e.g. “32-48” or “32-32”. If there is no continuous page numbering, specify the number of pages: “27 pages”.
In some publications only the articles are numbered. If possible, please indicate this with the number of pages, e.g. “12345".

-> more

Language

Use the list to select the language in which the article was published.

-> more

Language of other title

Use the list to select the language of the translated title.

-> more

Name of producer

Name of producer

-> more

Other physical detail

Further technical details.

-> more

Patent Number

Entry of the patent number. A patent number is assigned only when the patent is published.

-> more

Peer review

If the article was reviewed by independent reviewers before publication, please select the option “Peer reviewed article”. If you are sure that this was not the case, please select “No peer reviewed article”. If you are not sure, please select the option “Peer review status of article unknown”. In the latter case, the library staff will try to determine the peer review status.

-> more

Persons

This field contains information on the persons involved in an article: Name, institution and role (indication of function) such as corresponding author, editor etc.
Please enter all the persons involved here (“surname, first name”). If possible, select the form of the name from the list of suggestions that actually corresponds to that of the person concerned. If this form of the name does NOT match that on the document you are entering, please enter the form of the name on the document in the field “Internal note to library staff”. If a person’s name is obviously incomplete or incorrectly spelled on the document you are entering, please choose the correct spelling and also indicate this in the field “Internal note to library staff”.

Beispiel:

Form on document being entered : Doe, J.
You select: Doe, John
Field „Internal note to library staff“: ”: Form on document being entered Doe, John: Doe, J.

If the list of suggestions does not contain the form of the name that actually corresponds to that of the person concerned, please select the actual form of the name with the indicator “External”. Here too, please enter the form of the name on the document being entered in the field “Internal note to library staff”.

Keep to the sequence of the name on the original document being entered, as this could provide information about the person’s participation in a publication.

If you created your entry by importing data (Import data), the persons involved will have been automatically transferred to the form together with the corresponding additions. If you enter the persons’ names by hand, the program will suggest the identity records found while you type in the names. These can then be adopted. Note: The more complete your entry of the name, the more accurate the list of suggestions made by the program will be. Adopt the name with its identification number if an identity record already exists. Adopt the name with the addition [external] if there is no identity record yet.
Please confirm at least one name as correct by clicking on the green symbol on the right.

To remove a name, click on the “Delete” symbol on the far right. If you wish to make a change, click on the small figure on the right to open a window. Here you can correct names, change roles and name an external institution. If you are new to RWTH Aachen University, please enter the note “RWTH: new person” in the “Institution” field.

Roles:
The “Author” role is the default entry for each person. This role can be adapted according to function:

• Author
• Corresponding author (contact person in the case of several authors)
• Editor
• Collaboration author (groups of persons in an authorship function)
• First author (person who is an author and is named first in the group of authors)
• Last author (person who is an author and is named last in the group of authors)
• Inventor
• Architect
• Contributor
• Guesteditor (person who is a guest member of an editorship)
• Honoree (honoured person)
• Illustrator (Illustrator / Illustratorin)
• Interviewee (person interviewed)
• Interviewer
• Originator (creator)
• Publishing director (person with main responsibility for a collective work)
• Redactor (person with redactorial responsibility for a work)
• Responsible party (person responsible for the legal content of a work)
• Reviewer (person responsible for the assessment of a work)
• Thesis advisor (supervising person for an examination thesis)
• Consultant (evaluator, reviewer)
• Translator

-> more

Place of production

Indication of the place of production.

-> more

Place of publication (Verlagsort)

If your publication does not mention a place of publication, you can also enter the place of business of the publishing entity. If this cannot be determined or no entity is involved, the place of printing should be indicated. If a publisher or printing company has more than one location, only the first one named should be included. Omitted places should be indicated by “[a.o.]”.

-> more

Playing time

Information on playing time. Please indicate the playing time using the following format: hhmmss

-> more

Please upload your full text

Files relating to an article in a publication can be uploaded here. Files which are to made be publicly accessible should be uploaded as “Main document”.

For publications by publishers:

In most cases, the author's version of the full text, i.e. the version accepted for publication (post-referee version), can be used for a (self-archiving) second publication. If there is permission from the copyholder for the text to be made visible worldwide, you have the advantage of considerable simplification in the use of the document on the one hand and a significant increase in the visibility of your research on the other. If you upload the author's version, we will check for you whether the copyright holder has given permission for the text to be made visible worldwide. If you enter your request for publication in the field for notes to the library and make the full text available by uploading it, you consent to your publication being published in the Open Access repository (possibly after an embargo period), provided that this does not conflict with any third-party rights.

-> more

For PhD Thesis:

Please upload your PDF file as the main document and the original file (Word, Latex or similar) as the source file. It is guaranteed that the source file will be securely stored and only needs to be uploaded for archiving purposes.

For research data:

Please upload all files as “Main document”. If you wish to publish very large files or have problems uploading files, please contact the Department for Research Data.

Publication year

Please enter the year of publication here as stated on the original document.

-> more

Published in abstract volume (source)

If your article was published as part of a volume of abstracts, we require the most precise information possible on the title of this source: title, subtitle and any editors and participating entities. If you do not have the exact title, please enter the name of the conference written out in full, the exact date and location.

-> more

on pages (relevant pages / article number)

Articles published in books or volumes of abstracts are defined by the exact page numbers (first and last pages) or by the article number.

-> more

Published in book (source)

If your article was published as part of a book, we require the most precise information possible on the title of this source: titles, subtitles and any editors and participating entities. If you do not have the exact title, please enter the name of the conference written out in full, the exact date and location.

-> more

on pages (Seitenbereich/Artikelnummer)

Articles published in books or conference proceedings are identified by the exact page numbers (first and last pages) or by the article number.

-> more

Published in internet source

If your article was published as part of an internet source, we require the most precise information possible on the source.

-> more

(or) Published in journal (source)

The title or ISSN (e.g. 1367-2630) of the journal which published the article should be entered here.

-> more

in volume

Numbering of the volume according to the original document.

-> more

in issue

Entry of the issue number or edition.

-> more

on pages

The page numbers of the first and last pages of the article (e.g. “101-102”) or the article number (e.g. “456754”) should be entered here.

-> more

Published in proceedings volume (Quelle)

Above all if your article was published as a contribution to conference proceedings, we require the most precise information possible on the title of this source: titles, subtitles and any editors and participating entities. If you do not have the exact title, please enter the name of the conference written out in full, the exact date and location.

-> more

on pages (relevant pages / article number)

Articles which have appeared in books or conference proceedings are defined by the exact page numbers (first and last pages) or by the article number.

-> more

Publisher

If no publisher is mentioned on your document, please give us the name of the entity which may have published it. If no entity is involved, information on the printing company can be given instead.

-> more

Relevant for RWTH reporting yes/no

All scientific publications as defined in the sense of` RWTH Publications are “Relevant for RWTH reporting”. These entries are edited and activated by the University Library. Please therefore select “yes” here. Please classify all other documents as not relevant, i.e. “no”. Depending on what is selected, these documents will be added to one of the following public or private collections external to “Publications of RWTH Aachen University” (VDB). No editorial examination of the material will take place.

Four possibilities are available here:

1. If no “Special Collection” is selected, the publications will merely be included in the private collection of the institute.
2. Special Collection “Publication list / Vita” enables you to enter your previous publications from other institutions, thereby allowing you to completely manage and export your own publication list. Your entry will be publicly visible worldwide.
3. Special Collection “Coordinated Projects” enables you to enter publications for your coordinated project / grant in order to fully manage and export publications related to the project. Your entry will be publicly visible worldwide.
4. Metadata on unpublished conference presentations, examination papers and similar works can be entered in Special Collection “Public Reference”

-> more

Report Number

Entry of the report number in accordance with the publication document.

-> more

Resolution

The image resolution is specified here, e.g. HD

-> more

Series

An ongoing collective work, the individual parts of which are generally not published regularly and each of which is a volume with its own title, is described as a series or publication series, e.g. “Schriftenreihe der Deutschen Verkehrswissenschaftlichen Gesellschaft” or “Lecture notes in computer science”.

-> more

Series volume

Please indicate here the volume of the series in which your article was published.

-> more

Source / Portal

Enter the portal where the website appeared.

-> more

Special issue ISBN (ISBN des Special issue)

If a special issue or issue on a particular subject has an ISBN, please enter it here.

-> more

Starting Date

Enter the starting date of the project (ISO format: YYYY-MM-DD) or select it using the calendar function.

-> more

Subject headings

This category enables you to facilitate access to the content of your publication through the attribution of different descriptors or keywords. A keyword is a short but precise and complete term for the content of a work. You can enter all your keywords in this field regardless of the language. Several keywords should be separated with space, semicolon, space. Classificatory subject indexing (e.g. DDC or RVK or subject classifications) is currently only possible using the field “Internal note to library staff”.

-> more

Subtypes

The document types, which can be selected as entry fields are further defined and subdivided into subtypes. These will be attributed where necessary as part of the editorial review. You can also enter any differentiations you wish to have made in the field “Internal note to library staff”. Please use the following terms (English version):

• After Call = a presentation given upon request and approval by the conference committee
• Audio = audio
• Brochure = publication with fewer than 49 pages
• Editorial = the editor's foreword in a magazine or the leading article in a newspaper
• Erratum/Correction = error correction
• Exhibition = exhibition
• Extended abstract = extended summary
• Foreword = foreword
• Guest commentary = = guest comment
• Interview = interview
• Invited = invitation to give a presentation at the conference
• Letter = letter
• Mass media = articles from newspapers, newsletters or Internet services
• Other = other kinds of presentation
• Outreach = article which is mainly addressed to a non-scientific community (e.g. adult education centres or training centres)
• Panel discussion = panel discussion
• Plenary/Keynote = a plenary or keynote speech (a special type of presentation which the speaker has been invited to give)
• Postface = postface
• Preface = preface
• Publication of the patent application = publication of the patent application
• Reference book entry = entry in a reference book
• Review Article = article in the form of an overall review
• Standard = norm
• Trade Fair = document at a trade fair
• Utility model = utility model
• Video = video
• White Paper = a White Paper is a position paper or document summarising facts, figures and background information or technical

-> more

Title

Enter the title of the publication in accordance with the original document. Additions to the title (subtitles) can also be entered here.

-> more

Title in other language

If your publication is a translation or a multilingual text, you can enter the title in the other language here. Our tip: Use this option even if your article was published in one language only. You will optimise how well your article can be found by also entering the title in another language.

-> more

Title of special issue

Journals often publish special issues. These can be themed issues or proceedings of symposia. If this is the case, please give us the title.

-> more

University

Please enter the name of the university in accordance with the title page of the dissertation. The form of the name for dissertations from Aachen is either “Rheinisch-Westfälische Technische Hochschule Aachen” or “RWTH Aachen University”. If it is a case of a publication by a publishing house, the university is listed as “RWTH Aachen University”.

-> more

URL (Uniform Ressource Locator)

If you have a URL which allows direct and permanent access or at least long-term access to your document or source, it can be entered here. If you are entering a purely online publication, it is absolutely necessary to specify a corresponding URL, URN or DOI. If you have already entered a DOI or a URN, it is not necessary to enter a URL which leads to the full text.

-> more

Volume (Band)

If your publication is an article in a journal, please indicate the volume or year of publication. If it is a case of an Online First publication, this information should be omitted. If you have published an article within a multi-volume publication, please indicate the corresponding volume. If you have written or edited all of a multi-volume work, please indicate the existing volumes.

-> more

Year of production

Year of produktion.

-> more

top

3.3.3 Saving entries

Finish & Release

If you wish to finalise your entry when you are finished, click on "Finish & Release" at the end of the form. The data will be automatically checked for completeness. If any information is missing, you will be informed as follows: “The field … is required. Please complete it.” Please check the relevant field again. Once you have completed all the required fields, the data set will be saved in the system.

Save entry temporarily

If you wish to save an entry temporarily because you would like, e.g. to determine missing information, use the “Postpone” option at the end of the form.

Cancel data entry

If you decide when entering data that the entry started should not be completed, simply exit the form. Either return to one of the menu items or close the browser if you no longer wish to make any entries.

Submit another publication

If you wish to submit another publication, please click again on “Submit / Publish & Submit” and then on the desired type of document. DO NOT go back in the browser history to create a new record over an already completed field. This would lead to a duplicate entry.

Import of BibTeX data

You can also import your publication references as a BibTeX file. Please perform the upload only with several entries in one file. Please upload new entries only.

How to import BibTeX data

1. Enter only those publications into the BibTeX file which are not yet present in RWTH Publications.
2. Enter all publications to be imported into one BibTeX file.
3. 3. Make sure that the persons and titles are present in the BibTeX file and that the identifiers are unique.
4. 4. Use the fields given below.
   

   RWTH Publications	Bibtex	Comments
   Format	publishedas	Please use the following formats: Print Online Data medium Media combination
   Documenttype	article book booklet inbook incollection inproceedings lecture manual mastersthesis phdthesis proceedings techreport
   Peer review	peerreview
   Subtype	type2	Please use the following subtypes: Abstract Editorial Slides Foreword InBook InProceedings Newsletter Poster Vorwort
   Relevant for VDB	provenience	In the case of external publications: External institutions
   Department(s)	department	IKZ, delimiter symbol: comma
   Person(s)	author or editor
   Title	title
   Title in other language	hsb_title_eng	Only enter this if it differs from the main title
   Edition	edition
   Place of publication	address
   Publisher	publisher oder organization
   Publication year	year
   Issue	number
   Extent	-	Should be entered into the BibTeX field „pages“ in the case of books and similar documents
   Pages	pages
   Published in book	booktitle
   Volume	volume
   Series	series und number
   Additional information / General notes	note
   Language	language	Please use the following languages where possible: German Englisch (eng) Französisch (fre) Russisch (rus) Multilingual (mul) Other (mis)
   ISBN	isbn
   ISSN	issn
   Report number Patent number	patnumer (for Patenten) number (for Reports)
   Journal	journal
   Date of examination	-
   Thesis advisor	-	Please state this under „Persons“
   URL	url	also „journallink“, „booktitlelink“
   DOI	doi
   Free keywords	keywords



5. Upload the file indicating the institute and any possible further information.
   
   

top

3.4 Personalize

The "Personalize" tab allows you to customise RWTH Publications to your individual needs and to manage your personal baskets, user groups, search queries, etc.

1. “Your Account” enables you to, e.g. set the default language of the user interface or define the number of search results to be shown per search query.
2. The “Your Alerts” function lists notifications which you have received from the system.
3. Individual literature management is offered with “Your Baskets”. You can collect selected data records manually in baskets.
4. “Your Groups” allows you to manage your membership in various user groups, to create groups yourself and to invite other users to your groups. This enables you to network and exchange ideas with other scientists.
5. Use “Your Messages” to manage messages you have received from other users or which you send to other users.
6. The history “Your Searches" saves all queries made with your identifier during the previous 30 days. You can use this list to restart search queries or to set up search requests related to them. You will be notified by e-mail if new entries corresponding to this search request are made.
7. If you have created a personal identity record (=IdM record), personal data such as name variations, institute, e-mail address, ID record and the ORCiD will be listed under “Your Personal Authority Record”. You will also receive a list of the publications associated with your personal identity record.

top